Knowledge Base Administrator

Job ID
2026-13701
# of Openings
1
Job Locations
Remote - Colombia
Category
Sales

Overview

 

The Knowledge Base Administrator 2 owns and administers the customer portal and knowledge base (KB) supporting the company’s software products. This role partners closely with cross‑functional stakeholders to develop, publish, and maintain high‑quality technical content that supports both external customers and internal teams, ensuring content is accurate, timely, and easy to consume.

 

Responsibilities

  • Develop and maintain a knowledge base solution across the products that integrates into internal support systems, client facing portals, and is deployable to channel partners.
  • Develop a collaborative relationship with internal SMEs that permits the establishment of an organized process for the creation and maintenance of content related to product and industry changes which are published to the knowledge base system.
  • Create a KB article process for analyzing, investigating proposed articles, creating new articles, copying from existing, obtaining necessary approvals, and publishing.
  • Enhance the client experience and the performance of the client support team by assisting the team in creating and surfacing self service content. Gather and review metrics regarding common support questions and improve over time.
  • Work with leadership to determine initial knowledge base metrics. Track yearly usage metrics for the knowledge base, refine metrics for the following year and analyze user feedback to determine likely path for enhancement of knowledge base offering.
  • Provide basic administration including provisioning new users, development and maintenance of an adaptive and interactive knowledge base, providing multi-scenario support to external clients and internal groups

Basic Qualifications

  • Bachelor’s degree or an equivalent combination of education and relevant experience sufficient to successfully perform the principal duties of the role
  • Demonstrated experience managing knowledge bases or content libraries, including content creation, organization, and maintenance
  • Strong facilitation and project management skills, including coordination across teams, consistent follow‑up with internal stakeholders, and direct collaboration with senior leadership
  • Proven ability to communicate effectively with all levels of the organization, including executive‑level (C‑suite) stakeholders; demonstrates professionalism, persistence, and executive presence
  • Experience working with a knowledge management platform such as Responsive (or similar content management or knowledge base systems)
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
  • Ability to thrive in a flexible, fast‑paced, and evolving environment
  • Strong written and verbal communication skills, with the ability to convey information clearly, professionally, and with discretion and tact
  • Demonstrated ability to collaborate effectively within a team and across cross‑functional groups
  • Strong business and technology acumen, with the ability to understand and translate complex information for diverse audiences
  • Proven ability to handle sensitive and confidential information with discretion and sound judgment
  • Demonstrated ability to influence, motivate, and mobilize stakeholders and business partners without direct authority
  • Strong critical thinking, problem‑solving, and organizational skills

 

What you can expect next

 

  • Hyland Recruiters thoroughly review every application and will contact you within 1 to 2 weeks regarding next steps. Be sure to add Hyland to your contacts list and check your spam folder so you never miss a message from us!
  • Interview Process: 
    • Recruiter Screen 
    • Hiring Manager Interview (1 hour)
    • Team Interview (1 hour)
    • Offer!

 

Benefits & Contract Type

 

Your recruiter will share more details throughout the process - feel free to ask about our Benefit packages!

Hyland Colombia - Indefinite-term contract

 

Welcome to #HylandLife

Since 1991, it has been Hyland’s mission to help our employees, customers and partners exceed their potential with our industry-leading content services platform. Our employees exude a contagious energy and are passionate about what they do – whether it’s helping customers succeed, raising up their fellow Hylanders, or engaging in the communities where they live and work.

 

The #HylandLife hashtag encompasses our employee-centric culture. Our employees live our culture day in and day out by bringing their best self to work. Hyland supports them to do just that through career development resources, wellbeing programs and innovation practices. We thrive on diverse viewpoints and new ideas and believe that a positive, inclusive workplace is imperative to sustainable success.

 

As we’ve grown to a company of nearly 4,000 strong, we have the opportunity to make a significant impact on our communities. We strongly support employee initiatives and align our giving campaigns and programs to organizations that are important to them.

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