Proposal Services Specialist

The Proposal Specialist 2 is responsible for developing solicitations request for proposal request for information and request for quote and proposals for both direct and indirect channel engagements.

• Plan, coordinate and monitor the development of basic, moderate risk solicitations and proposals
• Read solicitations/proposals to understand advanced technical, functional and business requirements; Parse and assign work to project team members
• Organize and lead kick-off meetings with key stakeholders; Establish deadlines and set project expectations
• Act as liaison between project team and subject matter experts, working cross-departmentally to track down and confirm information
• Manage and oversee the collaboration of work within project management tool; working on multiple projects simultaneously
• Ensure project progresses on schedule and is in line with solicitation and company standards, escalating outstanding work as needed
• Review, edit, and format final proposal content; Coordinate proposal submission via email, bid portal, or hard copy delivery
• Assist with updating and maintaining team resources, including internal websites and training materials.
• Grow company and product knowledge and be aware of best practices and market trends; Provide input on how to improve internal efficiencies
• Provide suggestions/udpates to existing proposal content
• Assist with the training and onboarding of new team members

• 2–5 years of experience in proposal development, bid management, or a closely related role supporting enterprise sales or services teams.
• Demonstrated experience managing end‑to‑end responses for formal client requests, including intake, coordination, drafting, compliance checks, and final submission.
• Hands‑on experience with one or more of the following document types:
  • RFPs (Requests for Proposal)
  • RFIs (Requests for Information)
  • RFQs (Requests for Quotation)
  • Requests for Tender (RFTs), including non‑U.S./international tenders
  • Vendor onboarding forms
  • Security questionnaires (e.g., information security, data privacy, risk assessments)

What you can expect next

• Hyland Recruiters thoroughly review every application and will contact you within 1 to 2 weeks regarding next steps. Be sure to add Hyland to your contacts list and check your spam folder so you never miss a message from us!
• Interview Process: 
  • Recruiter Screen 
  • Hiring Manager Interview 
  • Team Interview 
  • Offer!

Benefits & Contract Type

Your recruiter will share more details throughout the process - feel free to ask about our Benefit packages!

Hyland Colombia - Indefinite-term contract

Welcome to #HylandLife

Since 1991, it has been Hyland’s mission to help our employees, customers and partners exceed their potential with our industry-leading content services platform. Our employees exude a contagious energy and are passionate about what they do – whether it’s helping customers succeed, raising up their fellow Hylanders, or engaging in the communities where they live and work.

The #HylandLife hashtag encompasses our employee-centric culture. Our employees live our culture day in and day out by bringing their best self to work. Hyland supports them to do just that through career development resources, wellbeing programs and innovation practices. We thrive on diverse viewpoints and new ideas and believe that a positive, inclusive workplace is imperative to sustainable success.

As we’ve grown to a company of nearly 4,000 strong, we have the opportunity to make a significant impact on our communities. We strongly support employee initiatives and align our giving campaigns and programs to organizations that are important to them.