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Proposal Specialist

Job ID
2026-13648
# of Openings
1
Job Locations
Remote - Poland
Additional Locations
PL-Katowice
Category
Sales

Overview

The Proposal Specialist 2 is responsible for developing solicitations request for proposal request for information and request for quote and proposals for both direct and indirect channel engagements.

Responsibilities

  • Plan, coordinate and monitor the development of basic, moderate risk solicitations and proposals
  • Read solicitations/proposals to understand advanced technical, functional and business requirements; Parse and assign work to project team members
  • Organize and lead kick-off meetings with key stakeholders; Establish deadlines and set project expectations
  • Act as liaison between project team and subject matter experts, working cross-departmentally to track down and confirm information
  • Manage and oversee the collaboration of work within project management tool; working on multiple projects simultaneously
  • Ensure project progresses on schedule and is in line with solicitation and company standards, escalating outstanding work as needed
  • Review, edit, and format final proposal content; Coordinate proposal submission via email, bid portal, or hard copy delivery
  • Assist with updating and maintaining team resources, including internal websites and training materials.
  • Grow company and product knowledge and be aware of best practices and market trends; Provide input on how to improve internal efficiencies
  • Provide suggestions/udpates to existing proposal content
  • Assist with the training and onboarding of new team members

Basic Qualifications

  • Bachelor's degree or equivalent experience
  • Demonstrated success in developing proposals or similar experience
  • Solid facilitation and project management skills
  • Strong oral and written communications skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact
  • Strong collaborative skills, applied successfully within team as well as with other areas
  • Strong critical thinking and problem solving skills
  • Able to thrive in a flexible, fast-paced environment
  • Strong business and technology acumen
  • Demonstrated ability to handle sensitive information with discretion and tact
  • Demonstrated ability to influence, motivate and mobilize team members and business partners
  • Ability to work independently and in a team environment
  • Self-motivated with the ability to complete projects in a timely manner
  • Proficient in Microsoft Office applications, primarily Word and Excel
  • Or an equivalent combination of education and experience sufficient to successfully perform the principal duties of the job
  • Up to 10% travel time required

 

Remuneration Disclosure: 

·         Starting Base Salary Range: 109,000.00 - 139,000.00 PLN gross per year. The posted pay range represents the company’s good faith estimate for this role. Actual compensation may differ based on relevant experience, skills, education, and work location. 

·         The remuneration includes all components related to the role, such as: 

o    Base salary 

o    Performance-related/Commission bonus eligibility (if applicable to role)

o    Benefits: Flexible Workplace Policy, Healthcare coverage, PPE Pension scheme, Life Insurance, Multisport Card and 5 additional days off per year 

o    Wellbeing: Eyeglasses reimbursement, Eyeglasses reimbursement, Employee Assistance Program, Online Wellness sessions, Movement challenges and Nutrition programs 

o    Other Recognition & gifts programs 

·         Reach out to your Hyland Recruiter for more information! 

 

Regulatory Information: 

Hyland’s internal Remuneration Regulation, in accordance with the Polish Labour Code, establishes a transparent remuneration system for employees in Poland and specifies additional salary components. Final candidates will receive the relevant Remuneration Regulation provisions in advance to ensure transparency and support informed decision-making. 

 

Recruitment Process and Non-Discrimination: 

·         This job posting and the related hiring process is designed and structured to be gender-neutral and inclusive, also in accordance with Article 183ca § 3 of the Polish Labour Code. 

·         In compliance with Article 22¹ § 1 point 6, we do not request information about your current or previous salary. 

·         We encourage applicants to share their salary expectations for this role. 

Why Join Us?: 

We are committed to building a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability status, veteran status, marital status, or any other characteristic protected by law. 

 

 

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