The intern will support the planning, coordination, and documentation of projects from initiation through closure, helping ensure work is completed on time and within defined scope. This role is designed to build foundational project management, HR operations, compliance, and payroll knowledge while operating within established processes and appropriate risk boundaries.
Project Coordination & Execution
- Support project coordination activities, including scheduling meetings, sending calendar invites, preparing agendas, documenting notes, generating AI‑assisted summaries, and following up on action items.
- Assist with maintaining project trackers, RAID logs, task lists, and timelines.
- Collaborate with project managers and business analysts to complete assigned project tasks and deliverables.
- Participate in team meetings and contribute to discussions, updates, and assigned action items.
Documentation & Reporting
- Maintain and update project documentation and templates (e.g., project charters, plans, RACI matrices, communication plans, milestone or status reports).
- Draft sponsor‑level status updates using project notes, boards, or tools for manager review prior to distribution.
- Compile, analyze, and organize information to support reports, presentations, proposals, and other project artifacts.
- Ensure accurate, organized, and up‑to‑date documentation for all assigned projects.
Data, Tools & Analysis
- Use department‑specific software, project management tools, HR systems, and approved AI‑enabled tools to complete assignments.
- Prepare and clean Gantt charts, track milestones, and assist with generating simple dashboards or summary views.
- Enter and maintain progress data within project management tools or HR systems, as applicable.
Compliance & Payroll Administrative Support
- Provide general administrative support to compliance and payroll activities under the direction of HR Operations leaders.
- Assist with compiling, organizing, and validating documentation used for payroll processing, audits, or compliance reviews (e.g., checklists, trackers, support files).
- Support data collection and reconciliation activities (e.g., employee lists, effective dates, change logs) for payroll or compliance reporting.
- Help maintain compliance calendars, trackers, and reminders (e.g., filing deadlines, certifications, policy acknowledgements).
- Assist with preparing draft communications, templates, or reference materials related to payroll or compliance processes for review.
- Maintain confidentiality and follow strict data privacy, security, and access controls at all times; interns will not approve, submit, or process payroll or regulatory filings.
Training, Onboarding & Process Support
- Coordinate logistics for training and onboarding activities, including room or Zoom bookings, participant lists, reminders, attendance tracking, post‑session surveys, and materials organization.
- Assist with documenting “as‑is” processes through stakeholder interviews and basic process maps or flowcharts.
- Support the development of draft “to‑be” process flows under guidance from project or functional leads.
Professional Development & Standards
- Engage with peers and team members to build knowledge and understanding of Hyland’s HR, compliance, payroll, and project delivery practices.
- Complete assignments as directed while following established team standards, processes, and best practices.
- Comply with all corporate and departmental policies, including privacy and data security requirements, such as Hyland’s Information Systems Security Policy.
